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Document Management for Accounts

The typical accounts department is receiving information from all areas of the business and is the hub of activity. We take time to work with you to understand each business process and look to streamline wherever possible. Take invoice processing. Once mapped out, it is quite easy to see where document management can be used to save time and effort.

Purchase Invoices can be easily scanned and automatically processed as key areas of the page are read and interpreted. This information can be exported into line of business applications like Sage or ERP systems to avoid re-keying in. Workflows can be designed so that documents are easily routed to the right person.

If you are looking to save office space then an easy to use electronic archiving system can be used to scan your day to day documents like purchase orders, delivery notes, invoices and bank statements.

Features of A Document Management System

• Easy Scanning of Documents using Profiles
• Version Control for Document Integrity
• Document Retention Policies
• Easy Categorising of Documents
• Fast Retreival of Information
• Easy linking to existing applications
• Full Text Search
• Security of Information

A Typical Accounts Solution from Click2Scan

• 5 Concurrent User edition of File Director
• Xerox 262 Document Scanner
• Zonal OCR Funcionality
• Installation & Training