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Document Management for HR Departments

Document Management for an HR Department means centralising all of your employee information into one centralised, secure, searchable area. Confidential information can be tied down so only those with the right credentials can read or edit a document.

As employee files grow during their time with your company, it is important to be able to easily add documents as they arrive in your in-tray. Whether this be a scanned application form or an email from a manager confirming sickness, all of this vital information can be added to the employees virtual record. A document management system from File Director allows us to easily create document types with the right index or search fields.

Save and be safe

When it comes to employees, sometimes it is better to have everything recorded and that could even be a voice message. Any document type can be added to a File Director system - voice mails, emails, word, excel, power points. If it opens on your computer, it can be saved into the employees files.

Legislation & Forms

Another great use of the document management system is the ability to take bulletins and articles and save them centrally rather than having them take up valuable space or being copied and passed around needlessly. There is always a need to key up to date with Health & Safety Laws and general employee matters and having a centralised searachable knowledge base makes great sense.

Features of A Document Management System

• Easy Scanning of Documents using Profiles
• Version Control for Document Integrity
• Easy Categorising of Document Types
• Add Office documents & Emails as they arrive
• Fast Retreival of Information
• Design simple workflows for each process
• Easy linking to existing applications

A Typical Solution from Click2Scan

• 5 Concurrent User edition of File Director
• Xerox 262 Document Scanner
• eCopy connector for File Director
• Installation & Training