Speed up your business proicessing
Companies who react positively to challenging times by looking at the way they operate, optimising their practice and subsequently becoming more efficient and responsive are likely to find that they prosper and will attract more business than before. Everyone knows that in a challenging financial climate it's crucial to ensure that your business is running efficiently. More than ever, your customers demand excellence and will quickly look elsewhere if they feel they can save money or find better service.
Reasons for electronic approval & going paper-less
Liberate office space - reduce your rent!
Smart money is not spent on rent just to house the dusty old filing cabinets on your second floor. Remove your archive and replace it with a digital cabinet, then you can make much better use of this space. If you don't think your business needs any more space why not rent to another business who does? After C2S digitised a client's document archive, they were able to rent out their first floor offices in historic Bath to a local business and put a thousand pounds a month back on their bottom line. That's smart money!
Why use off-site storage and wait for those files when you really need them?
A client going through a VAT inspection is on the phone querying an invoice your company raised last year. Sadly the invoice in question has been moved to your off-site storage facility. Now you are left with the cost of retrieving that document and waiting for it to come back from the archive. Of course, in an ideal world, you would make a reasonable admin charge to your client for the time and expenses. In the current climate that could be enough for them to source products from another supplier.
Off-site storage costs money and, while cheaper than your city centre office, has the inherant cost of delays and administration. A digitised archive stored in a simple document management system gives you access to all your important documents in seconds. Why wait?
Process data quicker - automate data capture
Most organisations we deal with have at least one member of staff who spends most of their time simply re-typing information from paper documents arriving in the business. It could be invoices, expense claims, contracts, survey results or any other number of the documents we see in many businesses. Your staff are a valuable resource and could probably be doing something more productive if they were given the opportunity.
Typically automated data capture software solutions such as ABBYY FlexiCapture or Kofax Express are able to liberate 80% of your staff time - that's 4 days per week!
