10 quick-wins using intelligent document scanning
Our full white paper is available free to those who register using our signup form on the left of this page. To give you a taste have given a summarised our top 3 tips here...
Liberate office space - reduce your rent!
Smart money is not spent on rent just to house the dusty old filing cabinets on your second floor. Remove your archive and you can make better use of this space. If you don't think your business needs any more space why not rent to another business who does? After Click2Scan digitised their document archive, one of our clients is able to rent out their first floor offices in historic Bath to a local business and put a thousand pounds a month back on their bottom line. That's smart money!
Why use off-site storage and wait for those files when you really need them?
A client going through a VAT inspection is on the phone querying an invoice your company raised last year. Sadly the invoice in question has been moved to your off-site storage facility. Now you are left with the cost of retrieving that document and waiting for it to come back from the archive. Of course, in an ideal world, you would make a reasonable admin charge to your client for the time and expenses. In the current client that could be enough for them to source products from another supplier.
Off-site storage costs money and, while cheaper than your city centre office, has the inherant cost of delays and administration. A digitised archive stored in a simple document management system gives you access to all your important documents in seconds. Why wait?
Process data quicker - automate data capture
Most organisations we deal with have at least one member of staff who spendsmost of their time simply re-typing information from paper documents arriving in the business. It could be invoices, expense claims, contracts, survey results or any other number of the documents we see in many businesses. Your staff are a valuable resource and could probably be doing something more productive if they were given the opportunity.
Typically automated data capture solutions using software such as Abbyy FlexiCapture are able to liberate 80% of your staff time - that's 4 days per week!